BatchBuddy pricing: what each plan includes and where batch records start

BatchBuddy pricing: four plans and where batch records start

BatchBuddy sells four plans named Formulator, Professional, Manufacturer and Enterprise. The vendor's pricing section was read on November 1, 2026 and shows a monthly view and an annual view. Amounts stay on the live page, which carries an annual saving badge and separate saving lines for each plan, so read it with the toggle on monthly and then on annual before you budget.

For batch records the ladder position matters more than any one amount. The vendor's electronic batch records page says they are included in the Manufacturer plan and above, the third of four.

What each plan lists, tier by tier

• Formulator: an individual workspace with up to 100 formulations, production run tracking with GMP controls, a tamper-evident audit trail, FIFO inventory, customer orders and invoicing, basic shipping and email support.
• Professional: everything in Formulator, plus unlimited formulations, MRP and demand planning, full lot traceability and recall readiness, up to 5 team members, QuickBooks and Shopify integration and priority email support.
• Manufacturer: everything in Professional, plus electronic batch records, the certificate of analysis lifecycle with e-signatures, training records, CAPA and out-of-specification investigations, yield anomaly detection and up to 15 team members.
• Enterprise: everything in Manufacturer, plus unlimited team members, a REST API and webhooks, an AI compliance assistant, a dedicated account manager and the electronic signature controls the vendor ties to Part 11 re-authentication.
• Conflict to resolve: the trust center lists electronic batch records as Professional and up, the sign-up form lists batch records under Formulator, and the vendor's comparison page marks electronic batch records as included on the two entry plans, so confirm the plan in writing.

Add-ons, fees and renewal terms that change the total

The client portal is an add-on on the Professional plan and is included from Manufacturer up; its amount is on the live page. The home page lists no setup fees and no long-term contracts, and the terms say fees exclude taxes. Three more terms shape the total: subscriptions renew automatically, fees are non-refundable except as required by law, and the vendor promises at least 30 days' notice of any price change before your next renewal.

The terms were last updated May 8, 2026. Plans and terms can change, so reread both at renewal.

The free trial: what the vendor says you can test

The home page lists a 14-day free trial on every plan with cancel anytime. The sign-up page says all features are unlocked during the trial and that no credit card is required. If that holds when you sign up, a small maker can run electronic batch records through a trial before choosing a plan, which is a better test than reading the plan list.

Check the sign-up screens themselves, because the vendor's pages describe the entry plans in different ways.

Is it worth it? A budget check with your own numbers

List the jobs the software must do before you look at amounts: which products and batch sizes you make, how many people weigh, add and approve, and whether a retailer, co-packer or auditor wants electronic records. Find the lowest plan whose list covers all of them. Then multiply the live monthly figure by twelve, set it beside the annual figure shown with the toggle on annual, and compare the plan total with what you pay today for paper, spreadsheet upkeep and review time.

Count seats first, because a single workspace on the entry plan is a different purchase from a 15-seat Manufacturer plan. Hours-saved and error-reduction figures on the vendor's home page are its own claims, so they play no part in this budget check.

How other vendors bill, for comparison

• InstantGMP: annual licenses priced per module, with the first five users included and services such as implementation quoted separately. See BatchBuddy vs InstantGMP.
• Wherefour: a custom quote and no published price list, with monthly, quarterly or annual billing and no long-term contract.
• Katana: a free plan limited to 30 SKUs and a custom annual contract it calls Advantage.
• QT9: a quote based on users, product, deployment and implementation, with annual fees plus one-time services.
• BatchMaster: its home page lists no plan amounts and points to a demo request.
• Vendor claims: BatchBuddy's comparison page quotes starting amounts for several of these vendors, and their own pages show no matching amounts, so treat those figures as the vendor's claim.